Absentee Landlord Checklist

Everyone has a different vision of what an absentee landlord is. Absentee landlords are generally not poor property custodians, and in most cases, an absentee landlord is an individual that just might not be readily or easily available for regular visits to ensure that the property is being properly maintained.  An absentee landlord is not a villain.

Whether they live in the house next door, the next city over, or in another province or country, the onus is still on the landlord/property owner to ensure that the property is being maintained and inspected on a regular basis.  

While it is easier for a property owner to address concerns if they are located close to the property, an absentee landlord is still responsible to ensure that their property is cared for properly. If they cannot care for the property themselves, they should assign a responsible person or management company to regularly visit the property and complete regular maintenance and repairs to the property.

Here is a checklist that property owners can use when assigning tasks to help ensure their properties do not fall into disrepair:

1. Ensure the property or units are in fit condition for tenants to live – an easy rule of thumb, if you would be content living in the space – good, if not, make changes to the point where you would live there.
2. After a tenant vacates a property or unit, ensure the unit is ready for the new tenant.
3. Make sure that garbage is regularly taken care of – dispose garbage and recycling on a weekly basis.
4. Conduct routine safety checks on the property – paying special attention to stairs and handrails to ensure the risks of slips and falls are kept to a minimum.
5. Regular maintenance to the property – ensure that all repairs are dealt with in a timely manner and maintain regular communication with tenants regarding the progress of repairs.
6. Exits – keep all exits clear and ensure all exit signs (if applicable) are well lit. This may sound like an easy rule to follow, but clutter in hallways has the tendency to accumulate. It is imperative that shared areas, especially around exits, remain clear and easy to access.
7. Adhere to all fire and safety standards as required by law – changing smoke/CO2 alarm batteries when necessary and ensuring all fire escapes are clear and functioning.
8. Plumbing – small leaks can turn into big issues. Continuously check for leaks in pipes, faucets, and toilets.
9. Roof maintenance and repair – with more extreme weather comes the increased likelihood of losing shingles and blowing debris that can damage the roof. Issues should be quickly addressed.
10. Snow removal and lawn maintenance – it is up to the property owner to keep sidewalks clear during winter months, so ensure someone is assigned to clear sidewalks and walkways if the landlord is unable to do so themselves. In the summer months, ensure the lawn is properly maintained and cut, while the yard is cleared of clutter.

An income property is a great investment, even if it is in a different city, province, or country. Ensure your investment is properly protected. If you cannot conduct a visual inspection every 30 days or as specified in your insurance policy documents, appoint an individual, or pay a company to do so on your behalf.

Ensure you are the right kind of absentee landlord, because no one wants to be viewed as a villain. It’s not just good business, it’s good risk management.